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Evidence Guide: TLIK2007 - Perform electronic data interchange to transmit shipping documentation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIK2007 - Perform electronic data interchange to transmit shipping documentation

What evidence can you provide to prove your understanding of each of the following citeria?

Identify and establish document purpose and information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Purpose of task is identified and appropriate document template/s is accessed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manual and computerised sources of data are accessed in accordance with task requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Existing files and data to be updated are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stored data regarding applicable regulations, client instructions, protocols and procedures are selected and combined correctly for the task

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Compile data files

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files are created/updated according to required format and layout

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Data is accurately entered consistent with required purpose and in accordance with regulatory and workplace requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All relevant documentation sections are checked for accuracy and completeness

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discrepancies in documentation are identified and appropriate action is undertaken in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files created or updated are saved and stored in accordance with workplace and regulatory requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Transmit documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document destination/s are correctly identified and selected

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Destinations are checked for readiness to receive transmission

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Security arrangements for data exchange are undertaken in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documents are transmitted, componentry is used in accordance with workplace procedures and all information is correctly downloaded

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action is undertaken within scope of authority to rectify transmission faults

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Print out of documents is made and filed/stored/forwarded in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Infotechnology devices are checked for readiness to receive downloaded documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Received documentation is printed and/or checked for accuracy and legibility

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Print-out of documents is made and filed/stored/forwarded in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify and establish document purpose and information sources

1.1

Purpose of task is identified and appropriate document template/s is accessed

1.2

Manual and computerised sources of data are accessed in accordance with task requirements

1.3

Existing files and data to be updated are identified

1.4

Stored data regarding applicable regulations, client instructions, protocols and procedures are selected and combined correctly for the task

2

Compile data files

2.1

Files are created/updated according to required format and layout

2.2

Data is accurately entered consistent with required purpose and in accordance with regulatory and workplace requirements

2.3

All relevant documentation sections are checked for accuracy and completeness

2.4

Discrepancies in documentation are identified and appropriate action is undertaken in accordance with workplace procedures

2.5

Files created or updated are saved and stored in accordance with workplace and regulatory requirements

3

Transmit documentation

3.1

Document destination/s are correctly identified and selected

3.2

Destinations are checked for readiness to receive transmission

3.3

Security arrangements for data exchange are undertaken in accordance with workplace procedures

3.4

Documents are transmitted, componentry is used in accordance with workplace procedures and all information is correctly downloaded

3.5

Action is undertaken within scope of authority to rectify transmission faults

3.6

Print out of documents is made and filed/stored/forwarded in accordance with workplace procedures

4

Receive documentation

4.1

Infotechnology devices are checked for readiness to receive downloaded documentation

4.2

Received documentation is printed and/or checked for accuracy and legibility

4.3

Action is undertaken within scope of authority to rectify transmission faults

4.4

Print-out of documents is made and filed/stored/forwarded in accordance with workplace procedures

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify and establish document purpose and information sources

1.1

Purpose of task is identified and appropriate document template/s is accessed

1.2

Manual and computerised sources of data are accessed in accordance with task requirements

1.3

Existing files and data to be updated are identified

1.4

Stored data regarding applicable regulations, client instructions, protocols and procedures are selected and combined correctly for the task

2

Compile data files

2.1

Files are created/updated according to required format and layout

2.2

Data is accurately entered consistent with required purpose and in accordance with regulatory and workplace requirements

2.3

All relevant documentation sections are checked for accuracy and completeness

2.4

Discrepancies in documentation are identified and appropriate action is undertaken in accordance with workplace procedures

2.5

Files created or updated are saved and stored in accordance with workplace and regulatory requirements

3

Transmit documentation

3.1

Document destination/s are correctly identified and selected

3.2

Destinations are checked for readiness to receive transmission

3.3

Security arrangements for data exchange are undertaken in accordance with workplace procedures

3.4

Documents are transmitted, componentry is used in accordance with workplace procedures and all information is correctly downloaded

3.5

Action is undertaken within scope of authority to rectify transmission faults

3.6

Print out of documents is made and filed/stored/forwarded in accordance with workplace procedures

4

Receive documentation

4.1

Infotechnology devices are checked for readiness to receive downloaded documentation

4.2

Received documentation is printed and/or checked for accuracy and legibility

4.3

Action is undertaken within scope of authority to rectify transmission faults

4.4

Print-out of documents is made and filed/stored/forwarded in accordance with workplace procedures

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in electronic data interchange (EDI) equipment in accordance with standard operating procedures

applying precautions and required action to minimise, control or eliminate hazards that may exist during work activities

applying relevant legislation and workplace procedures

communicating and working effectively with others when performing EDI to transmit shipping documentation

completing documentation related to work activities

identifying and using computer equipment, software, processes and procedures relevant to the job context

maintaining eye-hand coordination

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

reading, interpreting and following instructions, procedures, information and manuals relevant to the use of EDI to transmit shipping documentation

reporting and/or rectifying identified problems, faults or malfunctions promptly, in accordance with regulatory requirements and workplace procedures

using EDI to transmit shipping documentation to required protocol

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

equipment applications, capacities, configurations, safety hazards and control mechanisms

housekeeping standards and procedures

relevant agreements, codes of practice or other legislative requirements including local and international freight regulations

typical problems that can occur when performing EDI to transmit shipping documentation and related action that can be taken to prevent or solve these problems

workplace or site layout

workplace procedures for the transfer and storage of electronic data and the use of related computer equipment and application software.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.